Web-based time clock systems are among the newest time management systems available and have numerous advantages over older applications and methods. An outdated time clock was truly a laborious device with all the data collection, monitoring, and frequent repairs it required. Online systems are fast and efficient, require no paper, and can be accessed and updated remotely. Some workers and companies may not be suitable for this type of system, especially in cases of micro-companies with very few employees or single-office companies that have little need for remote clock management.
In most other cases, however, an online time clock is the way to go, especially since such systems allow the collection of time data anytime, anywhere. As long as the worker has access to a computer terminal, registering is simple. Also, because web-based applications allow many standard reports, there is very little data collection for administration. With paper-based systems, and even internal IT systems for time and attendance, a business needed all kinds of complicated software to manage payroll.
Web-oriented time clock applications are easy to set up and install. The online timesheets do not require any software installation by the company using the system. Workers simply log into their computer to dial in or out. Businesses using web-based systems do not need to use valuable IT resources to manage payroll and timesheet systems.
Managers who opt for web-based time clock apps can eliminate time-consuming tasks such as timesheet review and approval. A web-based program will quickly identify exceptions, errors, and missed hits in a fraction of the time it would take for a human to perform the same task. Editing, reviewing, and approving worker time online takes just a few minutes instead of a few hours.
With the current threat of security breaches, it is comforting to know that web-based time and attendance applications are among the most secure systems out there. Most web time systems use highly secure physical storage areas for clients to access their time data throughout the day over a computer network.
For smaller companies that are on the verge of growth, web-based systems are ideal as they allow for growth as it happens. It’s easy to add new employees without having to reconfigure all your clock settings. Simply add new employees as they are hired and as they enter the company’s workforce. Web-based time clock systems have many advantages.